August 2018

What is Gilweroo?

Gilweroo is a patrol based activity camp that runs from Friday night until Sunday afternoon and usually entertains over 2000 scouts. It's run towards the end of November in Mt Martha. We offer over 40 activities, which run in two scheduled streams plus a bunch of other activities to fill in the kids' spare time. It's a low cost event being only $55 per youth member, and we even offer a discount on that price. NOTE: This does not include food.

If you want more information, read on and also have a look at our website at

If you're a scout who wants to attend, or a scout parent who thinks your child may be interested, then get your Scout Leader to signup the troop.

If you're a Scout Leader, then there is information below that should help you get organised.

What's making news?

Gilweroo is a Scouts Victoria Child Safe Event


Scouts Victoria is a Child Safe organisation with zero tolerance for any harm, abuse or neglect. We value the diversity of our members, including gender, sexuality, race, religion and ability. Visit the Scouts Victoria Child Safe Scouting webpage for more information.

Significant Dates


Bookings Opened July 1
Early Bird Closes September 9
Final Troop Numbers October 14
Full Payment October 14
No Refunds after October 14
Final Patrol Sizes November 4
Arrivals from 5pm Friday November 16
All participants are expected to arrive Friday night
Activities commence 8am Saturday November 17
It's all over 4pm Sunday November 18

How to Book and Register


Yes, Booking and Registration are two different actions. When you Book, you are telling us how many Scouts, Leaders and others that you anticipate attending. When you Register, you're telling us who is actually coming. We will insist on a Booking before we will process your Registration, so please do the booking first. This is achieved by logging into the Event Online Bookings system at and clicking on Register Troop for Event in the section titled Gilweroo 2018.

Register Troop.jpg

Registration is a different process. This is where we get actual details of the people attending and it's not open yet. We'll fire this up towards then end of next week. Watch for our email. Meanwhile, start chasing your numbers and book early. We find that our places fill up quickly and we wouldn't want your kids to miss out. 



We welcome Venturer Units and individual Venturers who want to come and assist with the running of the camp. For more information, please contact our newly appointed Venturer liaison officer, Ian Mortlock, at



We're also keen to engage Rovers to assist. There are at least 5 crews that regularly help out. If your group has a Crew attached, please let them know we could do with their assistance.

Gilweroo Service Desk


The Gilweroo Service Desk is now available for requests. It is distinctly possible that you already have a login to this system. We have used it for the last 3 camps. Your username is likely to be your email address. If you can't remember your password then you can use the Forgot your password? link. This uses your email to identify you, so it doesn't matter if you cannot remember your username. If you don't think you have a login, click on the Sign up for an account link. If it turns out that you do have an account using your email address then JIRA will tell you.

NOTE: We have found that the JIRA Service Desk software works much better on a Windows PC so if you're having difficulties with a mobile phone or iPad, so please try to use a PC.

JSD Login.png

Friday Night Meetings


The following meetings will be held in the Side Show Alley Marquee behind the HQ building ("The Lodge") or in HQ itself on Friday night


Patrol Leaders


Activity Leaders







(No leaders to attend, PL's only)

(No leaders to attend, PL's only)

At least one leader from each Troop

At least one leader from each Activity






Activity Updates


Air Rifles

Air Rifles will be back on this year’s program with a new team from the Sporting Shooters Association to take control and run.  If you are a Leader with a Shooter’s Licence and would like to be part of this team, please email

Zorb Balls

This year, we have employed a professional business to supply, set up and run the Zorb Ball activity with assistance from our Leaders.

Rock Climbing

Another outside business (Rock Up) will bring their tower which will have five ropes running.

RC Cars

We have purchased two rock climber trucks to add to this activity.

Movement of Scouts


Leaders, please make a note that Gilweroo is a closed Camp to parents or families.  If you have an adult coming to collect a Scout or return a Scout back to camp during the weekend, this will all be done via GATE 2 (i.e. Hearn Road main entrance). This must be pre-registered by using our Service Desk.



Any Troop wishing to keep a trailer on site, this is now being allowed but not attached to a car.  To comply with OH&S requirements, a minimum of three axle stands (or jockey wheel) PLUS suitable wheel chocks will be required.  Axle Stands are available at Repco, Total Tools, Bunnings, Supercheap Auto, Autobarn, Sydney Tools and, of course, Gumtree and Ebay. You can even hire them from Kennards.

* This is by no means a definitive list and does not imply any specific recommendation

A Couple of Disappointing Observations


Illuminated Campsite Numbering

At the end of Gilweroo 2017, a number of Scout Troops (30+) decided that our new illuminated campsite signs would be more use to them than us. If your group ended up taking one home to look after for us, can you please make arrangements for its return so that we can use it again.

Portable Showers

In addition, sometime late Sunday afternoon, someone removed the hot water service from one of the hired showers. The showers were a trial last year but as a result of the theft, the Gilweroo committee has decided not to continue to provide these facilities. 

Frequently Asked Questions

  1. What is the difference between Omega and Sigma activities?
    Each activity stream consists of 11 scheduled activities. Some of these are common to both stream and some are unique. Our most popular activity is the Air Rifles which is part of the Omega stream. There are some conditions that apply specifically to Air Rifles: the participants must be at least 12yo and MUST have permission from a parent or guardian to participate.

  2. Can all the patrols from our group participate in the Omega stream?
    No, in order to ensure fair access for all attending troops, we expect that troops will balance their scouts across both activity stream. If they don't, we will.

  3. Can I change my patrol makeup after Registrations close?
    The patrol makeup can be altered up until November 4. After this time, no changes can be entertained.

  4. How late can I make payment?
    Closing date for final payments is October 14.

  5. What is the Early Bird discount?
    For an Early Bird discount of $5 per youth member, payment must be received in our bank account by Sep 9. Any scouts added after this time will need to make full payment.

  6. What is the Gilweroo refund policy?
    No refunds will be made after October 14. If a youth member can no longer attend, they may be replaced by another scout up until our final changes deadline of November 4.