What is Gilweroo?
Gilweroo is a patrol based activity camp that runs from Friday night until Sunday afternoon and usually entertains over 2000 scouts. It's run towards the end of November in Mt Martha. We offer over 40 activities, which run in two scheduled streams plus a bunch of other activities to fill in the kids' spare time. It's a low cost event being only $55 per youth member, and we even offer a discount on that price. NOTE: This does not include food.
If you want more information, read on and also have a look at our website at https://www.gilweroo.com.au.
If you're a scout who wants to attend, or a scout parent who thinks your child may be interested, then get your Scout Leader to signup the troop.
If you're a Scout Leader, then there is information below that should help you get organised.
What's making news?
Gilweroo is a Scouts Victoria Child Safe Event
Scouts Victoria is a Child Safe organisation with zero tolerance for any harm, abuse or neglect. We value the diversity of our members, including gender, sexuality, race, religion and ability. Visit the Scouts Victoria Child Safe Scouting webpage for more information.
A Note from the Camp Chief
Gilweroo 2019 is just over six months away and after our last Committee Meeting, we have progressed with setting things in place for the camp.
Again, this year we are looking at making more improvements to our activities to make them even better than 2018.
To our Leaders who took on the running of an Activity, we look forward to your wonderful assistance again this year. If you have any ideas to improve your Activity, please do not hesitate to contact us at firstname.lastname@example.org with your suggestions.
Our Parking Plan in 2018 was a great success from all feedback, so we will put the same plans into place this year and look forward to you all assisting us again.
Victorian Term 2 Ends June 28
Bookings Opens July 1
Victorian Term 3 Starts July 15
Early Bird Closes September 16
Victorian Term 3 Ends September 20
Victorian Term 4 Starts October 7
Final Troop Numbers October 20
Full Payment October 20
No Refunds after October 20
Final Patrol Sizes November 3
Arrivals from 5pm Friday November 15
All participants are expected to arrive Friday night
Activities commence 8am Saturday November 16
It's all over 4pm Sunday November 17
How to Book and Register
Yes, Booking and Registration are two different actions. When you Book, you are telling us how many Scouts, Leaders and others that you anticipate attending. When you Register, you're telling us who is actually coming. We will insist on a Booking before we will process your Registration, so please do the booking first. This is achieved by logging into the Event Online Bookings system at and clicking on Register Troop for Event in the section titled Gilweroo 2019. This process opens on July 1st.
Registration is a different process. This is where we get actual details of the people attending and it's not open yet. We'll fire this up around mid-August. Watch for our email. Meanwhile, start chasing your numbers and book early. We find that our places fill up quickly and we wouldn't want your kids to miss out.
We welcome Venturer Units and individual Venturers who want to come and assist with the running of the camp. For more information, please contact our newly appointed Venturer liaison officer, Ian Mortlock, at email@example.com.
We're also keen to engage Rovers to assist. There are at least 5 crews that regularly help out. If your group has a Crew attached, please let them know we could do with their assistance.
Gilweroo Service Desk
The Gilweroo Service Desk is now available for requests. It is distinctly possible that you already have a login to this system. We have used it for the last 4 camps. Your username is likely to be your email address. If you can't remember your password then you can use the Forgot your password? link. This uses your email to identify you, so it doesn't matter if you cannot remember your username. If you don't think you have a login, click on the Sign up for an account link. If it turns out that you do have an account using your email address then JIRA will tell you.
NOTE: We have found that the JIRA Service Desk software works much better on a Windows PC so if you're having difficulties with a mobile phone or iPad, so please try to use a PC.
Friday Night Meetings
The following meetings will be held in the Side Show Alley Marquee behind the HQ building ("The Lodge") or in HQ itself on Friday night
(No leaders to attend, PL's only)
(No leaders to attend, PL's only)
At least one leader from each Troop
At least one leader from each Activity
Air Rifles is on this year’s program again after a great kick start with our team from the Sporting Shooters Association taking control. If you are a Leader with a Shooter’s Licence and would like to be part of this team, please email firstname.lastname@example.org
This year, as last year, we have employed a professional business to supply, set up and run the Zorb Ball activity with assistance from our Leaders.
Rock Up will bring their Rock Climbing tower again, which will have five ropes running.
Movement of Scouts
Leaders, please make a note that Gilweroo is a closed Camp to parents or families. If you have an adult coming to collect a Scout or return a Scout back to camp during the weekend, this will all be done via GATE 2 (i.e. Hearn Road main entrance). This must be pre-registered by using our Service Desk.
Any Troop wishing to keep a trailer on site, this is now being allowed but not attached to a car. To comply with OH&S requirements, a minimum of three axle stands (or jockey wheel) PLUS suitable wheel chocks will be required. Axle Stands are available at Repco, Total Tools, Bunnings, Supercheap Auto, Autobarn, Sydney Tools and, of course, Gumtree and Ebay. You can even hire them from Kennards.
* This is by no means a definitive list and does not imply any specific recommendation
Car Parking arrangements are the same as last year, with all vehicles needing to be parked in one of our offsite car parks. These car parks will close at 1am on Saturday morning (Friday night), so if you have leaders arriving after that time, they should come in the morning at opening time, 7am. On Saturday night the car parks will close at midnight and reopen at 7am on Sunday morning.
Frequently Asked Questions
What is the difference between Omega and Sigma activities?
Each activity stream consists of 11 scheduled activities. Some of these are common to both streams and some are unique. Our most popular activity is the Air Rifles which is part of the Omega stream. There are some conditions that apply specifically to Air Rifles: the participants must be at least 12yo and MUST have permission from a parent or guardian to participate.
Can all the patrols from our group participate in the Omega stream?
No, in order to ensure fair access for all attending troops, we expect that troops will balance their scouts across both activity stream. If they don't, we will.
Can I change my patrol makeup after Registrations close?
The patrol makeup can be altered up until November 3. After this time, no changes can be entertained.
How late can I make payment?
Closing date for final payments is October 20, but you will need to bank your money prior to 6pm on October 18 for us to receive it by the deadline.
What is the Early Bird discount?
For an Early Bird discount of $5 per youth member, payment must be received in our bank account by Sep 9. Any scouts added after this time will need to make full payment.
What is the Gilweroo refund policy?
No refunds will be made after October 20. If a youth member can no longer attend, they may be replaced by another scout up until our final changes deadline of November 3.